Therapy Appointment Scheduling for Private Practice
Clients pick a time and can pay in the same flow, on your own website or on a standalone kiwilaunch booking page with your custom domain on it. A weekly hour is set to recur once and stays on the calendar, so nobody rebooks it week by week.
- Bookings from your own website or a standalone kiwilaunch booking page
- A weekly hour set to recur once, held until you change it
- Recurring sessions charged to a card with your client's permission
- Calendar, bookings and payments on your iPhone between sessions
Integrate with your website or use our standalone booking page
Booking widgets in your website
- Integrate in 3 mins with an embed script
- Your own web pages convert to paying customers
- Compatible with all systems (Wix, Wordpress, Squarespace, Weebly and more)
Standalone booking page
- Your custom domain and design
- Use in your ads (social media, newsletters)
- Optimized for conversion and customizable
Booking software for therapists who run their own practice
A practice diary is mostly the same shapes repeating: a fifty-minute hour, a longer first appointment, and the few minutes you need before the next person is at the door. kiwilaunch is therapist booking software that holds those shapes. Every service carries its own length, and you can set a break between bookings. Clients book on your own website through an embed script, or on a standalone kiwilaunch booking page with your own custom domain, and pay by card in the same flow. One-off appointments and standing weekly sessions sit in the same admin panel.
The same hour, week after week, booked once
Much of a private practice runs on standing appointments: the same person, the same hour, week after week. Set the booking to recur and the slot stays held, so nobody has to rebook it. A first appointment and a standing Thursday hour sit on the same calendar, so you can see the shape of your week without holding it in your head. When an hour has to move, you reschedule that booking to another time rather than starting the arrangement again.
Online booking for counselors who take their own bookings
There's no front desk in a one-person practice, and the phone goes unanswered for the fifty minutes you're with someone. Your booking page is what's working in that time: a new client finds an open hour, books it, and can pay in the same flow. You set your shifts, and the page offers times inside them, so the hour you keep for supervision, for your own admin, or for lunch isn't on the list of what's available.
Payment agreed once, not arranged every week
With your client's permission, a recurring booking charges their card each time the session happens, so the arrangement is made once instead of handled again each week. Where something needs treating differently, payments run on Stripe in both the booking flow and your admin panel: send a payment link, charge a client from the dashboard, or refund a session that didn't go ahead. Your only fees are the subscription fee and the transaction fee, with no set-up fee.
A block of sessions, sold and redeemed as they happen
Some work is agreed as a block up front rather than one session at a time. You can sell a package, six sessions for instance, and your client redeems one through booking each time a session takes place, so the booking is what records the balance. Packages sit alongside single appointments in the same admin panel, and the block is paid for through the same Stripe flow as any other booking.
A therapist appointment app for the gap between sessions
Between one client leaving and the next arriving you have a few minutes, and the iPhone app is built for about that much time. Look at tomorrow's hours, add the appointment someone asked for on the phone, and take a card in person with Tap to Pay on iPhone, with no reader to buy or keep charged. It's the same calendar and the same payments you'd see in the admin panel, so the admin doesn't queue up for the evening.
iPhone app
Run the whole thing from your iPhone
Everything you'd sit down at a desk for, on the phone that's already in your hand.
Your booking page, live in minutes. Set it up on the phone and share the link the same day.
Today, first thing. Who's coming, what they booked, and who still owes you.
Get paid without the chase. Take the card in person or send a payment link, from the app.
Take a card with nothing but your iPhone. No reader to buy, carry, or charge.
Join us
Flexible pricing plan suited for the size of your business
Free
$0/month
Take bookings and get paid online, with no monthly bill.
- 100 bookings
- Own branding experience
- Custom labels and localization
- Custom landing page
- Online payments via Stripe
- Self onboarding
Transaction fee : 1%
(Excluding payment gateway fees)
Solo
$9/month
One calendar, one person: you.
- Everything in Free
- Unlimited bookings and customers
- Custom domain
- Google Calendar integration
- Marketing integrations
Transaction fee : 1%
(Excluding payment gateway fees)
Business
$39/month
Bring your team. Add as many staff members as you need.
- Everything in Solo
- Unlimited team members
Transaction fee : 1%
(Excluding payment gateway fees)
Scale
$99/month
Assisted onboarding, enterprise support, and the lowest transaction fee we offer.
- Everything in Business
- Assisted onboarding
- Enterprise support
Transaction fee : 0.5%
(Excluding payment gateway fees)
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Frequently asked questions
Can a client keep the same session time every week?
Do I have to ask for a card at the end of every session?
How do I add online booking to my practice website?
I don't have a website. Can I still take bookings online?
Can I sell a block of sessions up front?
Can clients only book inside the hours I actually see people?
I share a practice with another counselor. Can we both work from it?
What does it cost to start, and can I bring my existing clients over?
Contact us
Do you need custom expert support?
If your business needs custom help on design, integration, or content creation, let's talk.
(We will arrange a call with our experts to define your needs and scope.)