Booking Software for Caterers
Catering booking software should treat the tasting as its own appointment, booked and paid for before anyone commits to a number. The wedding or event date is fixed by the customer long before you're hired. What's still open after that is the headcount, and closing it out is on you, not the calendar. Once the count is final, extra guests or empty seats get settled as a charge or a refund, right from your dashboard.
- The tasting booked as its own appointment, before any number is confirmed
- Online booking for catering, from the tasting through the event itself
- Extra guests or fewer plates settled as a charge or a refund when the final number's in
- Coverage set by ZIP or post code, so a booking only goes through inside the area you serve
Integrate with your website or use our standalone booking page
Booking widgets in your website
- Integrate in 3 mins with an embed script
- Your own web pages convert to paying customers
- Compatible with all systems (Wix, Wordpress, Squarespace, Weebly and more)
Standalone booking page
- Your custom domain and design
- Use in your ads (social media, newsletters)
- Optimized for conversion and customizable
Catering scheduling software for the deadline that isn't the event date
The event date is fixed by the customer, set long before you're hired. What you control is your own cutoff: the point where the headcount has to stop moving so you can settle what's owed. Book the tasting as its own service with its own length, ahead of both dates. Once the number's final, add the difference as a charge or a refund from your dashboard. Staff working the floor get their own shifts and calendar, and coverage is set per service by ZIP, post code, or area name, so a booking outside your area never goes through.
The first booking is the tasting, not the event
Nobody signs off on a final number before they've tasted the food. Give the tasting its own service with its own length, well ahead of the event itself. Put it on a standalone kiwilaunch booking page with your own domain, or paste an embed script onto your own site, and a prospective customer books the tasting the same way they'd book any other appointment. The event itself only goes on the calendar once they're ready to commit.
Your headcount cutoff isn't the event date
The wedding or the gala has a date the customer already picked, and you can't move it. What you control is your own cutoff: the point past which the number of plates can't change without it costing something. Once that cutoff passes and the final number is settled, reconcile the difference as an extra charge for more guests or a refund for fewer, straight from your dashboard.
More than one event, more than one crew
A caterer running more than one event needs more than one crew on the calendar. Add event captains and servers as staff members, each with their own shifts and their own calendar, so it's clear who's running which event without a phone call to check. Set a break between bookings long enough to load out of one venue and set up at the next.
A tasting stays close to home. An event can go anywhere the venue is.
A tasting almost always happens on your own turf, in your kitchen or a room nearby. An event can be wherever the venue turns out to be, sometimes well outside where you'd travel for a tasting. Set coverage per service, by ZIP, post code, or area name: tighter around the tasting, wider around the event, so a booking outside the range you've set for that service simply won't go through.
The kitchen's done once the truck pulls away
The event happens at whatever venue got picked, not back where you cook, exactly when carrying a laptop around stops making sense. Your calendar, your customers, the day's bookings, and what's already been paid travel with you instead, in the kiwilaunch iOS app. When it's time to collect what's owed, take the card on-site with Tap to Pay on iPhone, no reader to load into the truck.
iPhone app
Run the whole thing from your iPhone
Everything you'd sit down at a desk for, on the phone that's already in your hand.
Set the tastings up from the kitchen. Add tastings and service styles, share the link.
Next weekend, event by event. Which events, what they booked, and who still owes you.
Settle the difference when the count lands. Charge the balance or refund from the dashboard.
Take a card with nothing but your iPhone. No reader to buy, carry, or charge.
Join us
Flexible pricing plan suited for the size of your business
Free
$0/month
Take bookings and get paid online, with no monthly bill.
- 100 bookings
- Own branding experience
- Custom labels and localization
- Custom landing page
- Online payments via Stripe
- Self onboarding
Transaction fee : 1%
(Excluding payment gateway fees)
Solo
$9/month
One calendar, one person: you.
- Everything in Free
- Unlimited bookings and customers
- Custom domain
- Google Calendar integration
- Marketing integrations
Transaction fee : 1%
(Excluding payment gateway fees)
Business
$39/month
Bring your team. Add as many staff members as you need.
- Everything in Solo
- Unlimited team members
Transaction fee : 1%
(Excluding payment gateway fees)
Scale
$99/month
Assisted onboarding, enterprise support, and the lowest transaction fee we offer.
- Everything in Business
- Assisted onboarding
- Enterprise support
Transaction fee : 0.5%
(Excluding payment gateway fees)
Genuine Reviews
Wall of Love
More industries
Other trades running on kiwilaunch
Wedding and event planners
A year of consultations, sold once and redeemed as they happen.
Learn more
Cooking classes
Seats on a fixed date, with the headcount settled before anyone shops for it.
Learn more
Photographers
Session types and packages sold online, so the shoot is paid for when it is booked.
Learn more
Frequently asked questions
How does a booking work when the guest count isn't final yet?
Can I set up a tasting as its own bookable appointment?
The event date moved. Can the booking be rescheduled instead of starting over?
How do I add online booking for catering to my website?
What if I don't have a website?
Can I keep bookings out of areas I'm not equipped to travel to?
I sometimes have more than one event booked for the same day. Can the schedule handle that?
What's the cost to start, and can I bring my existing customer list over?
Contact us
Do you need custom expert support?
If your business needs custom help on design, integration, or content creation, let's talk.
(We will arrange a call with our experts to define your needs and scope.)