Booking Software for Wedding and Event Planners
A wedding date gets fixed at the venue, long before a couple ever calls you, so the calendar you're booking against is already set. What's left to book is everything that leads up to it: a discovery call, a venue walkthrough, vendor meetings, a final walkthrough, each its own appointment spread across the months in between. Sell that whole run as one package, paid once, and redeem each appointment through booking as its month comes around.
- The planning package sold once, redeemed consultation by consultation as the year runs
- Online booking for event planners that fills a calendar of meetings, not a single date
- A calendar per planner, so every couple's run of consultations sits in one place
- A walkthrough that has to move gets rescheduled, not rebuilt from scratch
Integrate with your website or use our standalone booking page
Booking widgets in your website
- Integrate in 3 mins with an embed script
- Your own web pages convert to paying customers
- Compatible with all systems (Wix, Wordpress, Squarespace, Weebly and more)
Standalone booking page
- Your custom domain and design
- Use in your ads (social media, newsletters)
- Optimized for conversion and customizable
Wedding planner booking software for the months of planning, not just the day
A wedding planner is paid for a long run of meetings that lead up to the day, not the day itself: a discovery call, a venue walkthrough, vendor meetings, a final walkthrough, each on its own date across many months. kiwilaunch sells that whole run as a package, paid once and redeemed appointment by appointment as each one comes due. Every planner on staff keeps their own shifts and their own calendar, so every couple's run of appointments sits in one place instead of scattered notes. Extra requests beyond the package are added as a charge from the dashboard.
The venue picked the date. You're booking the first meeting.
A couple doesn't come to a wedding planner with an open date. The venue is already booked and the season is already set, all decided before they ever found your page. What they're actually booking with you is the discovery call, the first conversation that tells them whether you're the right fit. Put that call on your own website through an embed script, or send people to a standalone kiwilaunch booking page with your own domain, so it goes on the calendar without a string of emails back and forth.
One package, a year of consultations to redeem
A wedding planner's work is a run of appointments, not one: the discovery call, the venue walkthrough, vendor meetings, a final walkthrough before the day itself, each with its own date months apart from the last. Sell the whole run as a single package, paid once through Stripe and drawn down consultation by consultation as each date comes up. A couple midway through planning isn't rebooking and repaying every time they're in the room with you, they're using what they already bought.
Every planner's year, not just their week
A day-of vendor's calendar is a string of single jobs. A wedding planner's calendar is a set of couples, each one somewhere different in a run of consultations that started months ago and doesn't finish until the wedding itself. Add each planner on your team as a staff member with their own shifts and their own calendar, so it's clear at a glance whose couple has a venue walkthrough this week and whose is due a final walkthrough next month.
When a couple asks for more than the package covered
Sometimes a couple wants something extra: another venue walkthrough, a meeting that wasn't part of the original plan. Add that as a charge from your dashboard when it comes up, on top of the package they already paid for through Stripe. Coupon codes work well for a referral from a venue or another vendor you work with often.
The walkthrough doesn't happen at your desk
A venue walkthrough happens at the venue, and a vendor meeting happens wherever that vendor works, never in your office. Your calendar, your customers, your bookings, and your payments travel with you in the kiwilaunch iOS app, so you can check which couple's consultation is next and what's already been paid without doubling back to a laptop. When a couple pays you in person, take the card right there with Tap to Pay on iPhone, no reader needed.
iPhone app
Run the whole thing from your iPhone
Everything you'd sit down at a desk for, on the phone that's already in your hand.
Set the consultations up from the phone. Add discovery calls and walkthroughs, share the link.
This week, across a dozen couples. Who is coming in, what they booked, and who still owes you.
Paid a stage at a time. Take the card at the table or send a payment link.
Take a card with nothing but your iPhone. No reader to buy, carry, or charge.
Join us
Flexible pricing plan suited for the size of your business
Free
$0/month
Take bookings and get paid online, with no monthly bill.
- 100 bookings
- Own branding experience
- Custom labels and localization
- Custom landing page
- Online payments via Stripe
- Self onboarding
Transaction fee : 1%
(Excluding payment gateway fees)
Solo
$9/month
One calendar, one person: you.
- Everything in Free
- Unlimited bookings and customers
- Custom domain
- Google Calendar integration
- Marketing integrations
Transaction fee : 1%
(Excluding payment gateway fees)
Business
$39/month
Bring your team. Add as many staff members as you need.
- Everything in Solo
- Unlimited team members
Transaction fee : 1%
(Excluding payment gateway fees)
Scale
$99/month
Assisted onboarding, enterprise support, and the lowest transaction fee we offer.
- Everything in Business
- Assisted onboarding
- Enterprise support
Transaction fee : 0.5%
(Excluding payment gateway fees)
Genuine Reviews
Wall of Love
More industries
Other trades running on kiwilaunch
Frequently asked questions
A couple's wedding date is already set before they find me. How does booking even work?
Can I sell the whole planning process as one package instead of billing meeting by meeting?
Is this event planning scheduling software, or only for weddings?
How do I add online booking to my wedding planning website?
Most of my leads come from Instagram and referrals, not my website. Can I still take bookings online?
Can more than one planner on my team take bookings?
If a vendor meeting or walkthrough needs to move, what happens to the booking?
Can I try it before committing, and bring the couples I already have?
Contact us
Do you need custom expert support?
If your business needs custom help on design, integration, or content creation, let's talk.
(We will arrange a call with our experts to define your needs and scope.)